Event Management
To plan an event requires brisk but detailed planning and costing of each element that the host is going to involve into the event. The first step is to understand
- the objectives behind the event,- the atmosphere to be created, whether formal or casual or dramatic
- the guests that are to be invited and the number expected
- if a customized theme needs to be incorporated
- the budget of the corporate client
- the most important elements of the event, which cannot be done without
Events can be of may types namely, theme nights, day corporate parties, Brand/ product launch, sampling events and so on.
Organizing may include
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- Venue options and booking.
- Registration – Pre registration, Group Registration and Spot registration.
- Delegate listing & co-ordination for complete Conference Mailing.
- Theme Conceptualization.
- Stage Backdrop, Backstage, Stage, Floor Management.
- Décor to go with the theme.
- Hiring of entertainment and special effects such as DJ, sound systems, Special Effects Laser, Pyro-Techniques, Hydraulics, Pan Projection.
- Hiring of special entertainers like dancers, live bands, jugglers, fire players, acrobatic act displays, belly dancers, drum mists, Laser shows, etc..
- Hiring of light systems for special effects at the stage or other important areas at the venue
- Hiring of emcee to host the event.
- Table decoration, entrance decoration and venue decoration.
- Hiring of staff and their uniforms and badges.
- Security Planning and Execution.
- Hiring of valet services.
- Event Personnel Recruitment.
- Extensive customized food and drinks menu for guests.
- Design of invitations and their distribution.
- Legal & Technical Arrangements & Negotiation.
- Transport, Boarding & Lodging Planning Reservations.
- Flyer / Sales Incentive Design & Distribution.
- Reaching out for sponsorships.
